Keeping personal information private
Keeping personal information private is important as it prevents hackers and other people gaining access to things like credit card details and addresses and phone numbers. All personal information stored in systems online is protected by the DPA 1998 anyway but it is best to keep the information to yourself so there is no risk of it being located and used incorrectly.
Viewing digital content online safely
When viewing digital content make sure that the content is appropriate for the place that you are in for example only watching music videos or games video's whilst in work and leaving all the rest for when you are in the privacy of your own home. Also make sure that if anyone else can see the content the it won't offend or upset them by you watching it in front of them.
Uploading digital content
When you upload videos and/or images to the internet make sure that they are not inappropriate and and linked to what/where you are uploading the content to. Also when uploading any content make sure that if there are other people in the video/picture you upload make sure that you get there permission before uploading them as this will more than likely lead to the content being removed.
Respecting others online (Netiquette)
1.The Golden Rule: Treat others as you would like to be treated. This rule is an oldie but a goodie and can get you through just about any situation, online or off!
2. No "Flaming": Flaming is a form of verbal abuse when you intentionally attack or disrespect somebody for whatever reason. Maybe you didn't agree with something they said, but there's a nice way to share a different point of view without name calling or attacking someone. Harassing or insulting someone will not likely help you gain many online friends!
3. Respect Others' Copyrights: There are wonderful things online, information for everyone on just about any topic! However, these things have copyrights and licenses. Copying the works of someone else without permission or saying it is your own will not only ruin your online reputation, but could land you with hefty fines and lawsuits!
4. DON'T TYPE IN ALL CAPS: It hurts our eyes. It makes people think you are shouting at them. It's okay to type in caps to accentuate a word or two, but please don't do it all the time everywhere you go.
5. Don't Spam: As a blog owner, I get hundreds of spam messages each day. Most of them aren't even legible, with things like "kjhgsawu" typed in the comments and links to sites with adult or inappropriate content. I don't appreciate it! Some spammers are getting really sneaky, as they use the same generic post over and over again like "I really like your blog" - if you own multiple blogs like I do though you can quickly identify these types of spammers! There's a fine line between spam and self-promotion, do it very carefully!
6. Be Honest: Faking website statistics, pretending to be someone else, or trying to cheat people online will not only hurt your reputation but can land you in a lot of hot water. You know the line honesty is the best policy, it's also one of the 10 best rules for netiquette.
7. Use Proper Grammar & Spelling: If u rite liek this lol ppl might start 2 get mad lol. :) We understand spelling isn't always easy and typos and basic spelling mistakes will happen. But if it's distracting from your message, it can be annoying. Using a browser such as Firefox 3 with built in spell check can be a life saver for bad spellers! Be careful not to use too much web jargon, seeing lol used more than twice in a sentence or two is probably unnecessary and does not promote good internet etiquette.
8. Follow the TOS: Most sites have a terms of service policy that also lists rules of netiquette. Read it and abide by it! I am constantly reading discussions on MyLot about people who have had discussions deleted because what they posted did not meet the terms of the website.
9. Keep it PG-13: I never write or say anything I wouldn't let my kids read. It can really come back to haunt you if you write something that's not appropriate - as a blog owner, it could mean trouble with Google if you use them for adwords or like to be ranked in search engines since they seem to penalize swearing/adult content sites.
10. Research Your Facts/Cite Sources: I can't tell you how many times I read something (often politically related) that is not even close to the truth. There is so much information out there online, it can be very difficult to distinguish what is true and not true. Before posting something, forwarding emails, or going off on a tangent, make sure it is factual and cite sources if possible to boost your credibility. Not only will this help keep down on the hoaxes and insanity floating around online, but it can help make you build a solid reputation online.
2. No "Flaming": Flaming is a form of verbal abuse when you intentionally attack or disrespect somebody for whatever reason. Maybe you didn't agree with something they said, but there's a nice way to share a different point of view without name calling or attacking someone. Harassing or insulting someone will not likely help you gain many online friends!
3. Respect Others' Copyrights: There are wonderful things online, information for everyone on just about any topic! However, these things have copyrights and licenses. Copying the works of someone else without permission or saying it is your own will not only ruin your online reputation, but could land you with hefty fines and lawsuits!
4. DON'T TYPE IN ALL CAPS: It hurts our eyes. It makes people think you are shouting at them. It's okay to type in caps to accentuate a word or two, but please don't do it all the time everywhere you go.
5. Don't Spam: As a blog owner, I get hundreds of spam messages each day. Most of them aren't even legible, with things like "kjhgsawu" typed in the comments and links to sites with adult or inappropriate content. I don't appreciate it! Some spammers are getting really sneaky, as they use the same generic post over and over again like "I really like your blog" - if you own multiple blogs like I do though you can quickly identify these types of spammers! There's a fine line between spam and self-promotion, do it very carefully!
6. Be Honest: Faking website statistics, pretending to be someone else, or trying to cheat people online will not only hurt your reputation but can land you in a lot of hot water. You know the line honesty is the best policy, it's also one of the 10 best rules for netiquette.
7. Use Proper Grammar & Spelling: If u rite liek this lol ppl might start 2 get mad lol. :) We understand spelling isn't always easy and typos and basic spelling mistakes will happen. But if it's distracting from your message, it can be annoying. Using a browser such as Firefox 3 with built in spell check can be a life saver for bad spellers! Be careful not to use too much web jargon, seeing lol used more than twice in a sentence or two is probably unnecessary and does not promote good internet etiquette.
8. Follow the TOS: Most sites have a terms of service policy that also lists rules of netiquette. Read it and abide by it! I am constantly reading discussions on MyLot about people who have had discussions deleted because what they posted did not meet the terms of the website.
9. Keep it PG-13: I never write or say anything I wouldn't let my kids read. It can really come back to haunt you if you write something that's not appropriate - as a blog owner, it could mean trouble with Google if you use them for adwords or like to be ranked in search engines since they seem to penalize swearing/adult content sites.
10. Research Your Facts/Cite Sources: I can't tell you how many times I read something (often politically related) that is not even close to the truth. There is so much information out there online, it can be very difficult to distinguish what is true and not true. Before posting something, forwarding emails, or going off on a tangent, make sure it is factual and cite sources if possible to boost your credibility. Not only will this help keep down on the hoaxes and insanity floating around online, but it can help make you build a solid reputation online.
Data Protection regulations
The Data Protection Act was introduced in 1984 but was replaced by the Data Protection Act 1998. It is a UK Act of Parliament that was introduced to help keep the countries personal information private so that no one else is able to access it. If we did not have the DPA our personal data such as Addresses and credit card details could be accessed by anyone and this would mean they would be able to take everyone's money from their bank accounts and they would also be able to find where that specific person lives.
Below are the 8 Data protection principles that have to be followed:
- Personal data shall be processed fairly and lawfully and, in particular, shall not be processed unless-
- at least one of the conditions in Schedule 2 is met, and
- in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met.
- Personal data shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
- Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
- Personal data shall be accurate and, where necessary, kept up to date.
- Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- About the rights of individuals e.g. personal data shall be processed in accordance with the rights of data subjects (individuals).
- Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
- Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
Keeping data secure (encryption, firewalls and back-ups)
Keeping your data secure on your PC is helpful as it allows you to gain access to your work if you get a new PC or if your computer gets infected with a virus that cannot be removed for your PC. Also if you encrypt your files then you are preventing anyone else from accessing them meaning they cannot be deleted or edited by other people.
- at least one of the conditions in Schedule 2 is met, and
- in the case of sensitive personal data, at least one of the conditions in Schedule 3 is also met.
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